HR & Office Administrator

Main responsibilities:

1) HR & Employee Records:

• Keep employee records and files accurate, complete, and confidential for both offices.

• Prepare and manage employment contracts.

• Help manage probation reviews and yearly performance check-ins.

• Support visa and work permit applications and renewals for foreign staff.

• Manage employee health insurance sign-ups, changes, and cancellations.

2) Employee Lifecycle (start to finish):

• New Hires: Organize their first day (IT setup, access cards, paperwork), handle orientations, and explain company policies.

• Leaving Staff: Manage the exit process (returning company items, final paperwork).

• Performance: Help organize probation reviews and yearly performance check-ins with managers.

3) Benefits & Time Off:

• Manage all types of employee leave (annual, sick, etc.) in our HR system (Odoo), including setting up new hires.

• Track and report on leave balances.

• Prepare and share the yearly public holiday schedules.

4) Recruitment & Candidate Screening:

• Screen incoming applications and resumes to identify qualified candidates

• Conduct brief screening calls to assess candidate suitability and availability

• Maintain accurate and up-to-date records of candidate interactions and hiring progress

5) Office & Team Support:

• Employee relationship and culture: Help create a positive, supportive, and friendly office vibe where everyone feels valued.

• Manage day-to-day office needs to keep both locations running well.

What We're Looking For:

• Experience: At least 1 years doing HR administration, office management, or similar work.

• Languages: Able to communicate both in Thai and English (both writing and speaking).

• Skills:

  • Strong organizational skills and ability to handle many tasks.

  • High attention to detail and able to keep information private.

  • Great communication skills, comfortable working across different offices and cultures.

  • Proactive problem-solver who takes initiative.